I should stop promising what will come next in this sequence of posts! Yes, the plan was to blog about Evernote next, but then Toodledo came along! I discovered this wonderful task-organizing app because of the great discussion on this series so far, so if you are not following comments as well as posts, and this series interests you, go back and check out the comments! The questions about a to-do list app that is not exclusively for the Mac (which is the case with Omnifocus) led me to discover Toodledo! It took me less than 30 minutes to decide to switch over – not something that happens often when I think I have the perfect app for the job! Here are the reasons I switched:
- It took me about 5 minutes of experimenting, but I was able to import all of my Omnifocus data into Toodledo. The “Support” forum gave me the clues I needed, and once I figured out the tweaks, everything was transferred within nano-seconds! I am going to gradually re-structure a bit how what I designated as projects in Omnifocus are organized in Toodledo – here they can be set up either as tasks and sub-tasks, or folders – a semantic difference between the apps that can throw you for a loop. One feature that did not come through from Omnifocus is the “repeats” on tasks, so I am setting repeats on tasks as they show up, which is not a huge burden! But this illustrates what kinds of things to look for when you switch from one app to another, in any case.
- Toodledo is a web-based program, which to me is now the ideal, as opposed to having to download and constantly update “legacy” software on my computer. This is one reason I also switched from Endnote to Paperpile for reference management (thanks Leslie!). And as a web-based program, it functions equally well on a PC or a Mac, and they have mobile apps for both kinds of mobile devices. On your computer you go directly to the toodledo.com site using your browser, log in, and all your stuff is right there.
- Toodledo does everything Omnifocus does – and more. I still do not use a number of the features, such as the “contexts” feature, but there are a couple of new features in Toodledo that I am drawn to .. one being the “hotlist” that shows not only tasks that are due today, but also tasks that are on the horizon that I have marked as a high priority.
- The apps for mobile devices work great! I do miss the very aesthetically pleasing “look and feel” of the Omnifocus apps, but Toodledo is clean, intuitive, and very powerful on any device. Working on the computer you do have to be connected to the internet, but my iPhone app works just fine on airplane mode (meaning it is not connected to the Internet) and then everything syncs once the phone is back online. And in fact my phone is my go-to device for managing my tasks!
So not only do I recommend it, I am now a total fan for myself! Yes, I can be a bit fickle when it comes to finding a better mouse trap!!